01
Create
The job owner builds the operational record.
The carrier or broker defines the move, route, timing, requirements, and supporting documents, then connects the pilot-car company and required roles.
How it works
A clear next step at every stage of the job.
PilotWire turns a chain of calls, texts, attachments, and spreadsheets into a shared workflow with visible ownership and history.
02
Assign
The pilot-car company puts the right people on it.
Company managers organize their team and assign drivers while preserving a clean boundary between field participation and company administration.
03
Execute
Drivers and companies contribute facts as work happens.
Miles, no-go days, loading and unloading, itemized expenses, notes, receipts, photos, and other documents become part of the same job record.
04
Submit
The pilot-car company prepares the final slip and invoice.
The company reviews the collected record, makes any needed adjustments, and submits a complete invoice to the job owner.
05
Review
Approval is collaborative—not a dead end.
The job owner can approve or return the invoice with comments, questions, and requested changes. The cycle repeats until both sides reach an approved record.
06
Settle
Approved business payments move to the company.
Once the approved charge settles, funds are credited to the pilot-car company’s balance. The company chooses a standard withdrawal or eligible Fast Pay.
A record that explains itself
Decisions stay connected to the work.
Who
The account and role responsible for each contribution or decision.
What
The job detail, document, comment, invoice, or financial status that changed.
When
A timestamped history that supports review, reconciliation, and follow-up.
Ready to work